Are you thinking of planning an event in Bangalore? Hopefully, then you must have got the event planning draft done. Here are few pointers which can help with organizing an event successfully.
Decide upon your target audience and venue before anything else.
Decide on the venue requirement. Are the delegates coming from outside? Do you require a place with stay arrangements? Should there be a lawn or just closed meeting room? Will you prefer catering within the venue or outsource it? Location? Decide on few questions and choose a place. Also, decide on what your target audience will be. Defining audience will help focus on the goals.
Watch out for other industry events when scheduling.
Check the calendar for other similar events, or coming up long weekend holidays, so that the audience doesn’t get distributed. All want to throw a great event but always keep an eye on the things like budget, time, labor etc. Keep the limitations in mind always while planning. Create smart goals which are strong, measurable, and thoughtful with a clear strategy in mind. To help with this there is meetings and event planning checklist available too.
Consider crowdfunding as a new option to raise money for an event.
Develop a financial plan. Keep in mind how much money can be raised in reality and how much can be spent for event organization. Sign sponsors first and sell advance tickets too to have clarity. Use crowdfunding platforms to ease the risk if new in business. The attendees will need to buy the tickets for the event to take place in this scenario. So a minimum number will buy and turn up for the event to take place.
Be tireless in your efforts or your event will fail and Define good reason for people to show up.
Keep on sharing promoting and advertising. Market the event without getting tired as this can only create awareness. What is needed to draw the attention of target attendees is the main concern? Tell them what they will learn, what they will gain, demos, freebies included etc. Attendees are the one who will make the event a great success.
Ask people what they think, and be ready for feedback good or bad.
Ask for an opinion from real customers/ people. Ask for critiques and take the feedback positively. Promote the event on all platforms, hashtags, get listed on event sites, put adds on social media and organically too.
Planning ahead is a great thing to do, but it is always not enough. Put an extra effort to keep track of arrangements and more. This is particular tips for business events but few can be adopted for personal events such as weddings, birthdays etc too.