7 Factors to Consider When Choosing an Invoice Software

August 21, 2018 by ragini-verma

Each company invoices its customers when they purchase products and services. When your business develops in its full flow, cashiers and accounts get fed up with continuously making invoicing in Excel and Word format. Under intense work pressure, chances of mistakes in invoices are always higher. An invoice with inappropriate calculations is sufficient to make customers angry and decay the reputation of your organization. In order to avoid all these problems and create error-free invoices in an easy way, you can choose a good invoice system.

The market is filled with several invoice software with different features and functionalities. So, it becomes difficult for ordinary business persons and individuals to understand the pros and cons of different invoice software and choose the best one for meeting their daily needs for billing and invoicing. Therefore, we have prepared a list of the top 7 factors that you should keep in mind while choosing an invoicing software:

Availability of Features & Functionalities

It is one of the first things you must consider while choosing an invoice software. Different companies & financial organizations bill their customers in different manners. But, there are some common things that are required by all business persons, such as

  • Automatic calculation of goods and services once they are entered in the System,
  • Tax calculation,
  • Easy-to-use Interface,
  • GST Calculation,
  • Bill printing facilities, etc.

The availability of all these features makes it easier for you to create professional and error-free invoices in a few minutes for several customers and increase the work productivity up to a great extent.

A Mobile Version of the Software

Asthe majority of Internet users are already using the Internet on mobile devices, tablets, and smartphones. It is because the internet use on mobile devices is very convenient. The smartphone is everywhere with us both at work and on the road, and at home. Individuals can use them in their free times.

Just apply the same thesis to the invoicing. If you end up choosing an invoice that doesn’t work well on mobile devices, would you stick to your office computers and laptops at all the times to generate bills and invoices? Generally, it is impossible for company owners to sit in the office at all the times. So, a mobile version of an invoice system helps you to generate bills conveniently from all locations and send them electronically to customers. It increases your overall work productivity up to a great extent.

Free VS Premium Invoice Software

If you look out in the market, invoice software is available in both free and premium versions. Several people think that if there are free options, why should they spend their hard-earned money to purchase premium invoice software?

In a nutshell, the free software has limited features and you may necessarily need its premium version when your business multiplies. If you start with a premium software, in the beginning, you can easily access several features and functionalities to generate lots of bills for customers without making any error. We would recommend if free software meets your needs, go for it. Subscribe to a premium software if you operate a large-scale business.

Business Marketing & Alerts

In today’s highly competitive business world, Business Marketing plays an important role in business expansion to new domains & areas, acquisition of new customers and business opportunities, and sell products/services to the maximum. A good invoicing software helps business owners to easily create personalized newsletters and deliver them to subscribers to gain more business opportunities. Additionally, it should also deliver Email & SMS alerts to both companies and customers for each and every action that takes place on the software.

The People’s Opinion About the Invoice Software

These days, when numerous companies try to sell their products and services to the targeted customers with different marketing techniques, more than 80% of all people check the reputation of companies before dealing with them. In the same way, you should choose an invoice software after reading its review posted on different web platforms by genuine users.

Don’t get fooled by the testimonials displayed on websites or social media pages as 99% of them as FAKE. Read the independent reviews of different invoice software and choose one that has earned a great number of positive reviews from customers. Software with too many negative reviews is considered inferior by the people.

Support for Foreign Currencies

Always keep in mind that when your business grows, international customers want to be a part of your lead generation process sooner or later. Generally, most individuals like to be billed in their local currencies. So, choose an invoice software that supports billing in the leading currencies of the world.

The Availability of Technical Support

We all know that software often goes out of work due to the human mischief or various technical errors. Things may go haywire if you happen to be a non-technical entrepreneur. So, always choose an invoice system whose owner is ready to offer free of cost technical support and customer care services 24*7 and solve your problems as soon as possible.

Final Words

The use of a good Invoice Software allows companies to generate professional looking and error-free bills for customers whenever they purchase goods and services. Use the above-mentioned parameters while evaluating different invoice software and making a good selection for your business organization.

Ragini works as a writer for Fonbell Solution, an IT firm offering web-based services and Software Solutions such as Website Designing, Invoice Software, Online Appointment System in Singapore. He would love to share the experience, knowledge, and thoughts with others on the web.